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Planning Toolkit

A collection of essential resources, key documents and information designed to help you seamlessly organise your next school swimming carnival.

Booking Instructions:

  1. Contact Us: Use the forms and documents below to reach our team and check availability for your carnival. New clients will need to complete a new client form. 
  2. Complete the Required Forms: Once you've been allocated a date, fill out the Booking Pack, Risk Assessment and Catering Pack (if required), then send them to bookings@venueswest.wa.gov.au
  3. Receive Confirmation: Our bookings team will respond with an event confirmation, estimated pricing and arrange a site inspection if requested.
  4. Provide Final Details: Two weeks before your event, submit any logos, digital banners, volunteer/staff lists and timing requirements as specified in the booking pack.

Please reach out if you have any questions or need further assistance!

Please see the following forms and documents to assist in your event preparation.

Indoor Pools and Dive Tower

Booking Packs

Find and view the booking pack relevant to your booking type, filled with useful information on everything you need to make your event perfect.

  • Download the " Swimming Carnival Event Booking Pack" to find all the information for booking a Swimming Carnival
  • Download the "Catering Order Pack" to  browse our food & beverage options available to you for your carnival.
  • Download the "Club Meeting Booking Pack" to find out how to host your next swimming club meet with us.
  • Download the  "Time Trial Booking Pack" for important information around booking school carnival time trial events.
  • Download the "New Account Form' to help you get set up with us.

Venue Maps

Find a collection of maps, detailing important information about the layout, space and routes around each of our pools, as well as around our venue as a whole

  • Download the "Perth HPC Internal Map" to view a layout of the space around the internal pool at Perth HPC
  • Download the "Perth HPC External Map" to view the layout of the space around the Outdoor 10 lane pool.
  • Download the "Indoor 8 Lane Pool Map" to see how the pool can be setup and configured to meet your needs.
  • Download the "Outdoor 10 Lane Pool Map" to see how the pool can be setup an configured to meet your needs.
  • Download the "Grandstand Seating Map' for the layout of our grandstand seating surrounding our indoor pool and how it can be best formatted for your event.
HBF Stadium 50m outdoor 10 lane pool
Lifeguard patrolling outdoor pool

Safety & Risk

Find important information around the policies and procedures we have in place to ensure our patrons and venues safety, as well as valid safety and insurance certification.

If you require extra information or assistance, please reach out to our Bookings team and we will assist.